Privacy Policy

Last Updated: December 2025

This Privacy Policy explains how Recmo ("the App") handles your information.

1. Information We Collect

Information Processed by the App

The App processes the following information only on your device:

Audio Data: Audio played on your Mac (web meetings, calls, videos, etc.) and microphone input
Transcription Data: Text generated from audio
Summary Data: Summary text generated from transcriptions
Memo Data: Notes entered by the user during recording
Settings: App preferences (output folders, Whisper model selection, etc.)

Information We Do Not Collect

Personally identifiable information (name, email, etc.)
Location data
Device identifiers
Usage analytics

2. Data Storage

Local Storage

All audio data, transcription data, and summary data are stored only on your Mac. Default storage locations are:

Audio files: ~/Documents/Recmo/audio/
Transcripts: ~/Documents/Recmo/transcripts/
Summaries: ~/Documents/Recmo/summaries/

You can change these locations in the app settings.

Cloud Transmission

The App does not transmit audio recordings (audio files) to any cloud servers. Recording and transcription are processed entirely on your Mac.

However, when using the summarization feature, transcription text is sent to the OpenAI API. See "Third-Party Services" below for details.

3. Third-Party Services

OpenAI API (Summarization Feature)

When using the summarization feature, transcription text is sent to the OpenAI API. This is required to generate summaries.

Data sent: Transcription text and memos (used for summary generation)
Data not sent: Audio files, filenames, or any other personal information
API key management: You use your own OpenAI API key
When data is sent: When a recording is completed with summarization enabled, or when you manually trigger re-summarization

For OpenAI's privacy practices, please refer to OpenAI's Privacy Policy.

Important: The summarization feature is optional. If you do not set up an API key, no transcription text will be sent to the cloud. Recording and transcription work fully offline.

4. Screen Recording Permission

Why Screen Recording Permission Is Required

The App uses macOS's "Screen Recording" permission to capture system audio (audio from other applications) only. This is required to record audio from video conferencing apps such as Zoom, Google Meet, and Microsoft Teams.

Important: Although the App uses the Screen Recording permission, it does NOT capture or store any visual content (screenshots, video frames, or screen images). On macOS, the Screen Recording permission (ScreenCaptureKit) is technically required to access audio streams from other applications. This is an Apple system requirement—even when only capturing audio, this permission is mandatory.

Data Collected via Screen Recording

Data collected: System audio output from selected applications only (e.g., meeting participants' voices from video conferencing apps)
Data NOT collected: Screenshots, screen images, video frames, or any other visual content

Purpose of Collection

Audio data obtained through the Screen Recording permission is used solely for the following purposes:

Meeting transcription: Converting audio to text using the on-device Whisper AI model
Meeting summarization: Generating summaries from transcription text (optional feature using OpenAI API)
Personal record-keeping: Allowing users to review and reference their meeting content

Data Sharing

Audio recordings: Never shared with third parties. All audio files are stored only on the user's Mac.
Transcription: Never shared with third parties. Transcription processing is performed entirely on-device.
Summarization (optional): Only when the user enables the summarization feature and provides their own OpenAI API key, the transcription text (not audio) is sent to the OpenAI API.

Data Storage Location

All data obtained via Screen Recording is stored locally on the user's Mac only. We do not operate any cloud storage or backend servers, and no data is stored on our servers.

5. Other Permissions

In addition to Screen Recording, the App requires the following system permissions:

Permission	Purpose
Microphone	Required to capture microphone audio (your voice)
Notifications	Required to notify you of recording/processing completion (optional)

Data obtained through these permissions is used solely to provide the App's functionality and is not transmitted externally (except for the summarization feature).

6. Data Deletion

Deleting Recording Data

You can delete individual recordings from the recording history. Deleted data is permanently removed and cannot be recovered.

Uninstalling the App

Uninstalling the app does not delete your saved data (audio, transcripts, summary files). To completely remove all data, manually delete the files from your storage folders.

7. Third-Party Sharing

The App does not sell, rent, or share your personal information with third parties.

8. Security

The App implements the following security measures:

All data is stored locally and managed on your encrypted file system
Communication with the OpenAI API is encrypted via HTTPS
The app runs in a sandboxed environment with restricted access to only permitted folders

9. Children's Privacy

The App is not intended for children under 13. We do not knowingly collect personal information from children under 13.

10. Changes to This Policy

This Privacy Policy may be updated without prior notice. When changes are made, we will update this page and modify the "Last Updated" date.